Forms & Documents
All forms, templates, and printable references for camp planning, registration, safety, and reporting.
PAL Application (Program Activity Leader)
Required for all staff. Community of Christ screening tool for youth protection. Formerly RCYW.
Criminal Reference Check (Vulnerable Sector)
All adults (18+) with camper contact must complete this. Allow 4–8 weeks for processing.
Reference Check Form
For reference providers to complete. Minimum 2 references per staff applicant.
Code of Conduct for Certified PAL
All certified staff must sign. Covers boundaries, reporting, appropriate contact, and conduct expectations.
Camper Registration Form
Required for all campers. Contact info, medical details, dietary needs, photo consent, and parental consent.
Staff / Volunteer Registration
Required for all adults serving at camp. Role assignment, availability, and screening confirmation.
Activity Consent / Waiver
Additional consent for high-risk activities: swimming, canoeing, ropes courses, off-site trips.
Subsidy / Financial Assistance Request
For families requesting reduced fees. No detailed forms needed — see sample email template.
Camp Budget Template
Plan and submit your camp budget to the Mission Centre. 3 sheets: Budget Planner, Fee Calculator, Food Cost Estimator.
Camp Financial Report
Post-camp financial report. Submit within 2 weeks of camp close. Includes income, expenses, and receipts.
Incident Report Form
Document any injuries, behavioral issues, or safety incidents during camp. Complete as soon as possible.
Campground Emergency Plan (Appendix A)
Site-specific emergency info: contacts, fire exits, muster points, hazards, utilities. Complete for your campground.
Camp Summary Report
Post-camp report: attendance, demographics, incidents, highlights, and recommendations for next year.
Post-Camp Staff Evaluation
Survey for staff after camp. Captures what worked, what to change, and willingness to return.
CCLI Music License Log
Track all songs used during camp for annual CCLI reporting. Submit to communications.
Video / Film License (CVLI)
Required if showing commercially released films at camp.
Escalation Quick-Reference Card
One-page printable card: who to call for every emergency scenario. Print it. Laminate it. Keep it in your binder.
Decision Rights Matrix
Who decides, who executes, who to escalate to. Printable one-page reference for your camp binder.
Director Succession Worksheet
Plan your handoff 18–24 months out. Timeline, checklist, and notes for a smooth transition.
Parent Welcome Letter Template
Sample welcome letter with what to bring, drop-off/pick-up details, and emergency contacts.
Director Scripts for Difficult Conversations
Word-for-word scripts: camper dismissal calls, injury notifications, subsidy conversations, child protection reports, boundary concerns.
Meeting Templates (Staff & Camper)
Agendas for first staff meeting, daily huddles, post-camp debrief, and opening camper gathering.
Expense Reimbursement Request
Volunteers complete this to claim out-of-pocket camp purchases. Attach original receipts. Includes the donate-back option for a tax receipt and CRA mileage at $0.70/km.
Written Direction for Donation Receipt
For a volunteer who forgoes reimbursement and takes a donation receipt instead. The CRA-endorsed paper trail. Pairs with the Expense Reimbursement Request.
Camp Scholarship Application
Confidential financial-need application for families requesting reduced fees. Used to assess and award full or partial scholarships.
Camp Noronto — Intake & Emergency Form
Pre-filled site form. Read the live sheet in Appendix A, or download to complete the CONFIRM items with the campground committee.
Erie Beach — Intake & Emergency Form
Pre-filled site form. Includes the open-beach waterfront signage action. Download to complete the CONFIRM items with the campground committee.
McGowan's Lake — Intake & Emergency Form
Pre-filled site form. Download to complete the CONFIRM items with the campground committee.
Ziontario — Intake & Emergency Form
Pre-filled site form. Note the Saugeen River waterfront (current and depth). Download to complete the CONFIRM items with the campground committee.
Hills of Peace — Intake & Emergency Form
Pre-filled site form (Alberta). Remote, gravel access; confirm the current caretaker and 911 directions. Download to complete with the campground committee.
Samish Island — Intake & Emergency Form
Pre-filled site form (Washington, USA). Cross-border: US services, passports required. Download to complete with the campground committee.
Bodily Injury and Illness Report Form (CMC Official)
Official CMC form for any reportable injury or illness at camp. Notify Sam Smalldon and copy Vonda for camp incidents.
2026 Subsidy Application Form (CMC Official)
Official CMC subsidy application. Submit at least 2 weeks before the registration deadline (4 weeks before the event).
Where to Get Forms
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